ASA Board of Directors Agenda – 5/17/17

asa-board-of-directors-seal

  • Call to Order                                                                                                             [Matthew]
  • Opening Prayer                                                                                                       [Everyone]

We gather as individuals; we meet as equals,
We honor the paths to which we’re called.
We respect the divine that dwells in us all.
Good friendships form here; for we speak without fear,
We express freely with trust within these walls
And may acceptance echo through the halls
Whoever your gods may be; we share love and accept thee!

  • Attendance Roll Call                      [Jessica]
  • Reading of the Minutes from Last Meeting                        [Jessica]
    • Status of Organization
      • Offical Members; 13 Former Members
        • Out of Area Members – members without voting rights; only people in Acadiana have voting rights
      • 1,394 in ASA Facebook Group; 2,566 “likes” on Facebook Page
    • Finance & Budget                                                                                                          
      • General Fund Account: $136.66
        • $15.00 spent on INC Renewal
      • Advertisement Account: $45.86
      • Office Supplies Account: $44.26
        • $13.61 spent on envelopes from Office Depot
      • Events Account: $60.99
      • Academy Account: $7.21
      • Total: 294.99
    • Diversity Night Updates                                                                                        
      • Jessica has secured Pizza Artista for Wednesday, May 10
      • Jordan at Pizza Artista fundraiser will be all day; 20% all day
      • 200 free flyers printed by them given to us
      • Diversity Night moved to 5:30pm
      • Day of, try to get people out there earlier to hand out flyers
    • Public Website and Private Members’ Section of Website            
      • Remove list of local businesses from public resources page and move it to members section
      • Only sponsors on public page
      • Full confirmed list on members’ only page and sponsors highlighted
      • List of vendors would include addresses/contact info as well as inventor suggested by members
      • Inventory allowed to be “rated” by members; 0 stars not available, 5 stars excellent
      • New private group Facebook
      • Super private, only 32 paying members
      • Only admins can approve members
      • Send out warnings
      • Bios needed: only Jarred, Matthew (edited), & Kathy (needs to be posted) submitted
      • Continue working on Members’ Section
      • Larry suggest making it more user friendly
      • Continue updates on public website
    • Spring Picnic Final Preparations                                                                       
      • Push advertising; members encouraged to invite friends
      • Public May Day/Beltane Ritual? Shortened version of last year’s ritual. Public ritual is a go. Chris make base for May Pole; Jarred bring old May Pole from last year. Supplies: Chris/Carla: BBQ pit & potato salad; Jarred: Charcoal: and Bring stuff to share if you like
    • Window Cling
      • Send out with new memberships/new sponsors
      • $0.56 per Logo; sell for $1 for extras
      • Approved design
    • Outreach                                                                                                                  
      • How do we get the word out about ASA?
        • Make flyers and hit up ULL (made by Kathy & printed by Carla)
          • 4th of a page flyers & half page flyers
        • Bookmarks with ASA Logo
        • Put up ASA flyers at places, such as Gypsy Market
        • Put ASA flyers on cars in parking lots at Whole Foods and places
        • Where to put out brochures? Should we print more brochures?
        • Should we print Window Clings for Sponsors or wait?
      • How do we get people involved?
        • Reach out to liberal Christian churches? (i.e. Disciples Bayou Christian Church, UU Church, etc) Reach out to the Jewish, Hindu, and Buddhist Temples?
        • Follow up with Wurst Biergarten about doing Tarot Night there
          • Larry tried calling Wurst Biergarten; no info on stall price. Follow up soon. Free readings; donations to ASA.
        • How do we get sponsors?
          • No response from mailouts yet.
          • Follow up phone calls. – Carla
          • Follow up visits. – Jessica
        • Five Year Plan
          • Live group on Facebook; add ideas
          • Committee could look at viable ideas; committee meets regularly just to talk about 5 year plan
  • Status of Organization                                                                                              [Jarred]
    • Memberships Lapsing: Many members have not renewed membership. Several have specifically edited their PayPal settings not to renew ASA
  • Finance & Budget                                                                                                            [Lori]
    • General Fund: $148.19
    • Advertisement Fund: $53.89
    • Office Supplies Fund: $16.05
    • Events Fund: $68.52
    • Academy Fund: $7.21
    • TOTAL: $293.86
  • Secretary of the Board of Directors                                                               [Matthew]
    • Resignation of Secretary
      • Jessica is resigning due to employment transfer out of the area
    • Nominations for Replacement:
      • Carla has been suggested by several board members
      • Other nominations
  • Events Discussion
    • Diversity Night Social Fundraiser @ Pizza Artista                               [Jessica]
      • How much money was made?
      • Site of future location?
    • Beirgarten Update                                                                                           [Larry]
      • Issues to discuss
  • Fundraising Opportunities                                                                                      [Carla]
    • Yankee Candle
    • Other ideas
  • Continuing Outreach                                                                                            [Matthew]
    • Summer Workshops & Events
      • Proposed “Intro to Tarot” Workshop (sometime in July)
      • Other ideas
    • Divination Dinner   
      • Dinner Event with Tarot Card readers
      • Proposed date: Saturday, June 24 @ 6:00 pm
      • Catered or Food Provided by ASA; Members only plus one guest
  • Member Benefits                                                                                                         [Larry]
    • What is in it for the members?
    • New ideas
  • Charity Work                                                                                                           [Matthew]
    • Adopt a new cemetery for October Cemetery Clean Up
    • Partner with local churches/temples/orders with charity drives
    • Other ideas
  • Other Business
  • Next Meeting: Wednesday, June 21, 2017
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