Board of Directors

The Acadiana Spiritual Association does not have any single leader nor group of leaders. To ensure democracy and efficiency, a Board of Directors embodies the powers of the executive branch of the organization with consent of the Community Council. The Board of Directors takes care of the management, maintenance, and supervision of the Acadiana Spiritual Association while answering to the Community Council in a traditional checks-and-balances operation. The Board of Directors consists of three officers who are independently elected by the members. The Board of Directors is dependent upon the Community Council for many actions; however, is also independent from the the Community Council to handle administrative tasks, such as approving membership, seeking sponsorship, booking events, etc.

Responsibilities of the Board of Directors:

The Board of Directors is broken down into three, equal, elected positions. These three individuals each have responsibilities to uphold in the group and answer to the Council as well as to members of the group as a whole.

Chief of Internal Affairs

The Chief of Internal Affairs shall embody the duties as chief parliamentarian and administrator of the organization’s schedule, events, and internal relations and communications. The Chief of Internal Affairs shall perform the following duties:

  • Schedule meetings and update the community calendar
  • Achieve effective cooperation and communication among members, staff, Community Council, and Board of Directors
  • Supervise the operation and maintenance of facilities and equipment, materials, and supplies
  • Investigate the cost of venues, permits, supplies, lecturers, and so on and reports these costs
  • Find and schedule volunteers to work fundraisers
  • Ensure that the integrity of the Acadiana Spiritual Association is maintained through a system of internal discipline where fairness and justice are assured by an objective and impartial investigation and review
  • Preside over council meetings through maintaining order via parliamentary procedure, by following an agenda and keeping council discussion on-task, and by casting the tie-breaking vote when necessary
  • Receive proposed agenda from Community Council, arranges it into proper format with time slots, and released agenda to the Council and Board
  • Serve as liaison between the Community Council and the Board of Directors
  • Receive membership application and approve membership via a selection process outlined by the membership requirements
  • Oversee the behavior and conduct of members by receiving and documenting reports of misconduct
  • Plan the future needs of the community by reviewing recommendations from members and forwarding such recommendations to the Community Council for action
  • Create and maintain an effective, dynamic public information program to keep the community fully and accurately informed about the organization’s progress toward its goals, policies, program objectives, and need-based priorities, as well as about all opportunities for community involvement in determining or assessing these areas
  • Supervise the planning of large-scale events
  • Direct dissemination of information to members
  • Create the ballots for every election
  • Keep an accurate list of members who wish to volunteer for particular programs and elicit their aid when needed
  • Review logs and ledgers of funds
  • Employ and discharge personnel to assist in the duties of this office as well as define the duties of the staff, supervise their performance, and establish titles, and delegate those responsibilities of management as shall, in his or her best judgment, be in the best interest of the public relations branch of the Acadiana Spiritual Association
  • Have such other powers and duties as may be prescribed from time to time by the Community Council

Chief Administrative Adviser

The Chief Administrative Adviser shall chief executive officer of budget and legal affairs as well as file clerk and registrar of membership. The Chief Administrative Adviser shall have the following duties:

  • Responsible for all reports required by law or by regulation for the State of Louisiana.
  • Organize and file all paperwork produced by all branches of the Acadiana Spiritual Association
  • Investigate legal matters regarding the organization of the group
  • Responsible for the preparation, presentation, and administration of the budget
  • Maintain the budget for fundraisers
  • Keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions
  • Keep, or cause to be kept, a book of minutes at the principal office of all meetings of the Community Council, Board of Directors, and members Produce a quarterly budget report to the Board of Directors, Community Council, and the members
  • Posts council meeting agenda to the ASA members mailing list
  • Serve as an ex-officio member of all council committees
  • Input member information digitally, file hardcopy membership forms, and reevaluate the status of individual members yearly
  • Ensure that the rights of all members are respected
  • Provide a continuous appraisal of all policies originating with or approved by the Community Council, and make recommendations to the Community Council which, in his judgment, would clarify and improve Community Council policies
  • Initiate studies on effectiveness of programs in the community by appropriate personnel and report studies, conclusions, and recommendations to council
  • Create and operate small-scale workshops and seminars
  • Direct dissemination of information to the Board of Directors and the Community Council
  • Count the votes in membership general assembly meeting
  • Approve sponsorship applications
  • Create logs and ledgers of funds
  • Employ and discharge personnel to assist in the duties of this office as well as define the duties of the staff, supervise their performance, and establish titles, and delegate those responsibilities of management as shall, in his or her best judgment, be in the best interest of the public relations branch of the Acadiana Spiritual Association
  • Have such other powers and duties as may be prescribed from time to time by the Community Council

Chief of Public Relations

The Chief of Public Relations shall embody the duties as chief administrator of the organization’s communication of information to influence viewpoints or actions of the Acadiana community. The Chief of Public Relations shall perform the following duties:

  • Act as dignitary to other groups and organizations in the name of the Acadiana Spiritual Association
  • Develop administrative principles and procedures for implementing Community Council policies
  • Go out into the community and seek individuals, groups, or corporations who wish to support the mission of the Acadiana Spiritual Association
  • Propose a prioritized list of programs and the estimated cost of these programs
  • Organize fundraisers
  • Ensure that the positive reputation of Acadiana Spiritual Association is maintained to the public through measures taken to offset or minimize damage to reputation, credibility, or public image caused by a controversial act, remark, or revelation
  • Issue reports on success of individual programs, sponsorship data, and advertisement
  • Post council meeting agenda to the public
  • Develop, implement, and assess progress toward annual goals for the Acadiana Spiritual Association
  • Recruit new members through advertisement
  • Ensures that all members have equal access to opportunities in the community
  • Organize and facilitate exploratory workgroups of members who participate in social justice programs, raise environmental awareness, and educate the public on religious diversity
  • Conduct a comprehensive program to improve community relations, including regular cooperation with all news media, coordination with social service agencies, established volunteer organizations, and other public bodies, and effective working relationships with the local government.
  • Create and operate volunteer programs
  • Direct dissemination of information to the public from the Acadiana Spiritual Association
  • Reports the outcome of an election
  • Keep and maintain an accurate list of members’ skills as well as create and maintain a list of all members who are ordained legally and want to provide services to the public
  • Find sponsors
  • Employ and discharge personnel to assist in the duties of this office as well as define the duties of the staff, supervise their performance, and establish titles, and delegate those responsibilities of management as shall, in his or her best judgment, be in the best interest of the public relations branch of the Acadiana Spiritual Association
  • Have such other powers and duties as may be prescribed from time to time by the Community Council

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